THE BRIAR BUNCH OF
LAS ENCINAS HOSPITAL
An Unincorporated Association
The name of this organization shall be the BRIAR BUNCH, an unincorporated association of former patients of the Chemical Dependency Servicesof Las Encinas Hospital of Pasadena, California and Associate Members as defined in Article III, hereinafter referred to as the BRIAR BUNCH.
The purpose for which the BRIAR BUNCH is formed is to promote the continued sobriety of former patients of the Chemical Dependency Servicesat Las Encinas Hospital; to develop a program of social and other group activities and to encourage participation in all of these activities by existing members and new graduates of the Chemical Dependency Services; and to engage in such fund raising activities as are or may be necessary to carry out the primary purpose of the BRIAR BUNCH.
Membership shall be open to all persons who have been patients in the Chemical Dependency Servicesat Las Encinas Hospital. Associate memberships shall be open to all interested persons.
Section 1. The officers of the BRIAR BUNCH shall be a President, Vice-President, Recording Secretary, and Treasurer. The officers, Past President and four (4) Directors elected by the membership as described in ARTICLE VII, shall constitute the EXECUTIVE BOARD, and shall perform their duties as described herein and shall have general supervision of the affairs of the BRIAR BUNCH.
Section 2. The President may appoint such Committee Chairpersons as are or may be necessary to carry out the purposes for which the BRIAR BUNCH has been formed.
Section 3. The officers and directors of this association shall be elected annually pursuant to the provisions set forth in ARTICLE VII by the members of the BRIAR BUNCH at its annual meeting as hereinafter described.
Section 4. The EXECUTIVE BOARD shall have the power to fill the unexpired term of any vacancy that may occur in any office of this association, except as provided in ARTICLE V, Section 2.
DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the BRIAR BUNCH, shall follow the Order of Business as set forth in ARTICLE XII, shall call all special meetings, shall serve as a member, ex-officio of all committees, except the Nominating Committee, and shall serve as a liaison between the association and the Chemical Dependency Services of Las Encinas Hospital on all matters of policy.
Section 2. The Vice-President shall assist the President whenever so requested by him, andshall serve in the absence of the President. In the event that the office of President should become vacant for any reason, the Vice-President shall assume the Presidency of the Association for the remainder of the President’sterm.
Section 3. The Recording Secretary shall record the minutes of all meetings of the BRIAR BUNCH, all special committees and the EXECUTIVE BOARD. Copies of these minutes shall be kept in a permanent record book or file. The Corresponding Secretary shall handle all correspondence of the BRIAR BUNCH and shall maintain a file in order to maintain a permanent record.
Section 4. The Treasurer shall deposit all funds received in a bank account in the name of the BRIAR BUNCH, shall make such disbursements as have been approved by the EXECUTIVE BOARD, shall identify all dues as may be received and shall report on all receipts, all expenditures and bank balances at the first meeting each month. The Treasurer shall make all disbursements as the EXECUTIVE BOARD may deem necessary, but the full details of any and all disbursements shall be reported to the membership at the next regular meeting of THE BRIAR BUNCH. The approval of the EXECUTIVE BOARD shall be required for all disbursements greater than $500.Within 45 days of the close of the fiscal year, the Treasurer shall submit a statement of financial condition, in such form as may be acceptable to the EXECUTIVE BOARD.
DUTIES OF THE EXECUTIVE BOARD
Section 1. Members of the EXECUTIVE BOARD shall attend all meetings of the BRIAR BUNCH. Two consecutive unexcused absences from said meetings mayresult in such member’s removal from the EXECUTIVE BOARD.
Section 2. The EXECUTIVE BOARD may remove any member from the BOARD by action of 2/3 of the BOARD members. Any member in danger of removal from the BOARD shall receive at least two weeks notice that such action is contemplated. The EXECUTIVE BOARD shall set its own rules to assure its efficient operation provided that such rules shall not conflict with any specific provision of these By-laws.
NOMINATIONS AND ELECTIONS
Section 1. At the regular meeting of the BRIAR BUNCH held on the fourth (4th) Thursday ofAugust, the President, with the approval of the EXECUTIVE BOARD, shall appoint from among the Active Members of the BRIAR BUNCH a Nominating Committee which shall consist of seven (7) members. The Past-President, Recording Secretary and Membership Chairperson shall be members of the Nominating Committee and four (4) persons shall be selected from the general active membership of the BRIAR BUNCH. The Past-President shall serve as Chair. If the most recent Past-President is not available, the preceding one shall serve. The duty of the Nominating Committee shall be to present to the BRIAR BUNCH, at its Annual Meeting as hereinafter described, the names of the persons to be nominated to serve as officers and directors of the BRIAR BUNCH.
Section 2. Additional candidates, who are active members of the BRIAR BUNCH, may be nominated from the floor at the Annual Meeting, provided that such nominee has indicated, either in writing or by his presence, a willingness to serve.
Section 3. The Nominating Committee shall make its selection without bias or prejudice and without regard to race, sex, politics or religion and shall attempt to provide the membership with a final list of proposed officers and directors that represent a balance between long term members and new members of the BRIAR BUNCH.
In evaluating the qualifications of potential candidates, the Nominating Committee shall consider such factors as willingness to serve, interest in BRIAR Bunch activities, as well as dedication to the objectives of the BRIAR BUNCH. In addition, candidates for President, Vice-President and Treasurer shall have, at the time of nomination, at least six months of continuous sobriety. The candidate for the Treasurer position shall have at least two years of continuous sobriety and must be employed. The Treasurer position will serve for a two year period.
Section 4. The election shall be by ballot or by voice vote. If by voice vote, the nominees shall be absent during the voting for the position for which they are nominated. All members shall be eligible to vote. A plurality of those present and qualified to vote shall be sufficient to elect.
MEETINGS & QUORUMS
Section 1. Regular meetings of THE EXECUTIVE BOARD shall be held on the second and fourth Thursday of each month at 6:30 P.M. All members of the BRIAR BUNCH shall be entitled to attend the meetings of the EXECUTIVE BOARD but only members of the EXECUTIVE BOARD may vote at such regular meetings. The EXECUTIVE BOARD may cancel or reschedule regular meetings when it deems it in the best interest of the members to do so.
Section 2. The annual Meeting of the BRIAR BUNCH shall be the last meetingof September of each year and shall be announced to the membership of the BRIAR BUNCH in the Summer issue of THE BRIAR BUNCH newsletter. The EXECUTIVE BOARD may cancel or reschedule the annual meeting when it deems it in the best interest of the members to do so. Members of the Executive Board will continue to serve until December 31.
Section 3. AdditionalMeetings of the EXECUTIVE BOARD may be held when and as deemed necessary bythe members thereof. The President as necessary may call such meetings. In addition, such a meeting will be held if requested by any three members of the EXECUTIVE BOARD.
Section 4. A quorum shall consist of five (5) members of the EXECUTIVE BOARD. Five (5) members of the Nominating Committee shall constitute a quorum of that committee as well.
Dues for all regular members and associate members shall be TEN DOLLARS ($10.00) per year and shall be dueon September 1 of each year. The EXECUTIVE BOARD may excuse payment of dues by a regular or associate member in cases of financial hardship. In addition, the EXECUTIVE BOARD may excuse payment of dues for one year for graduates of the Chemical Dependency Unit of Las Encinas Hospital.
ASSOCIATION FISCAL YEAR
The Association’s fiscal year shall be the calendar year, namely, January 1 to December 31.
DISBURSEMENT OF FUNDS FOLLOWING DISSOLUTION
Should the Association dissolve, existing funds shall be dispersed to another non-profit organization to be determined by the Board of Directors at the time of dissolution.
Robert’s Rules of Order shall govern all meetings.
Section 1. Proposed amendments to or modificationsof these By-laws must be submitted in writing to the EXECUTIVE BOARD.
Section 2. The EXECUTIVE BOARD shall have fourteen (14) days to accept, reject, or modifysuch proposed amendments. Action by theEXECUTIVE BOARD to recommend adoption of the proposed amendment(s) shall be conveyed to the members and notice given of a vote to be taken by the members to accept this recommendation. Such notice shall be provided in writing in the Briar newsletter at least thirty days before such vote is scheduled.
Section 3. Adoption of all amendments shall require the approval of a majority of the EXECUTIVEBOARD and ofthe regular members attending the next meeting after notice is providedas set forth in Section 2 of this Article.
ORDER OF BUSINESS AT MEETINGS
The order of business at all regular meetings of THE BRIAR BUNCH shall be as follows:
- Meeting is called to order.
- Minutes of the previous meeting are read, corrected and approved.
- Treasurer’s report is presentedat the first meeting of each month.
- Membership Chairperson’s report is given.
- Special reports, if any, are presented.
- New business.
- Meeting is declared adjourned.
George H., President Kathy S., Secretary